How to design the structure of a presentation [PowerPoint Q&A]
A frequent question people ask is how to organize slides in a presentation, how to apply good structure. To be short and simple, I’d suggest to use the standard three parts “hamburger” approach but enrich it with proper use of visual slides. The three presentation parts and their purpose are: Opening with purpose to get attention – each presentation should have a proper opening part: Title slide, Opening Question, Agenda. Body of your presentation that is here to explain your message – your presentation content split into various points. Start with audience benefits, not with features and details. Closing to call for action – summary slide, contact, final remark and telling what to do next. Use the power of structure slides for each part – see slide examples in this Using Presentation Structure Slides article. Another less typical presentation structures you can to consider would be 4MAT technique with addressing four key questionsof presentation audience Why to listen What it’s about How it works What if I’m interested More explanations can be found in the blog “Evaluating presentation structure with 4MAT method“. If you want to dig deeper into presentation structure topics, check those books: Nancy Duarte – Resonate Made to Stick – Heath brothers Good luck with your next speech. If you have any slide design related question, share in comments or contact me directly, I’d love to help.
How to represent data in different ways [PowerPoint Q&A]
I was asked about how to represent data in different ways in a presentation. A quick answer I’d suggest is to consider presenting data in several ways: if you have 1-6 key numbers you want to show, write them big on a slide. Don’t just list them as bullet-points – it’s better to position each data as a separate text and apply e.g. matrix layout – for 4 numbers 2×2. Add an illustrative icon representing your data meaning. If you have a series of data, then data chart or data table is an obvious form. You can enhance the chart by adding an icon like here: Try to use an infographics layout (a roadmap if your data represent a journey, a story, or comparison columns) For inspirations, here you can see some PowerPoint slide decks with timelines and roadmaps here. In your next presentation let’s try apply some of those three ideas. If you have any slide design related question, share in comments or contact me directly, I’d love to help.
How to Present Important Message to Come Through [PowerPoint Q&A]
Are you about to present large report with big amounts of information? And despite lots of information you still want your listeners to get the key message clearly? I’ve prepared some slide design ideas to tackle with such situation. (more…)
Good-looking Presentation Visuals by Non-designer [PowerPointer’s Q&A]
The next popular question-challenge of every presentation maker – is how to create attractive visuals if you are not a designer. (more…)
Time Required to Make Good-looking Presentation Slides [PowerPointer’s Q&A]
This is one of the most common challenges: lack of time to create unique or at least good-looking slides. We all want to know how to make nice slides in no time 🙂 So I’ll open a curtain a bit. (more…)
How to Make Presentation Creative and Unique [PowerPointer’s Q&A]
Hey 🙂 We’re continuing our Questions and Answers series and today I’d like to share simple tricks on how to stay creative with your presentations without putting much effort in it. (more…)
How to Present with Diagrammatic Format [PowerPointer’s Q&A]
Hi! My series with your Questions and Answers continues. Today I’m answering the second frequent question I get from you: how to explain something using diagrammatic format and make presentations easier to understand. (more…)
How to be Creative and Not to Take Too Much Time? [PowerPointer’s Q&A]
Hey, presentation makers :). Peter here, one of Prezentio’s slide designers and a fan of creative presentations. I’m starting the series of answering your questions, about various PowerPoint and presentation issues – from design tips to “where to catch inspiration” challenges. The first question I’ve got here is about the tricky combination – Creativity and Time: How to be creative and at the same time not to put a lot of effort in it? (more…)
How to make Happy Holiday Card in PowerPoint
With approaching Christmas and New Year celebrations, you may want to create personal greeting card. You can do it pretty quickly using the PowerPoint and some Holiday graphics that you can reuse. Create a presentation slide with your greeting message, add picture of your team, adapt icon colors to your brand ones. See examples below. At the end, export the final slide as PDF or JPG bitmap picture. Such file can be send as email attachment, printed or put on your website. See our Step-by-step guide how to create such Winter Holidays card in a few minutes. You can get our hand-drawn and outline seasonal PPT graphics free, if you are our client or partner (contact us if you are interested to get this Christmas and New Year PPT graphics). Wishing you Happy Holidays and Creative 2018! Izabela & Peter – designers & trainers from Prezentio
How to Make visual End-year Review presentation
Last quarter is inevitably here. The time when company leaders, from project managers to department heads will prepare a summary of their yearly performance. Answering whether the yearly objectives are still valid, whether the sale quotas were done. And looking slowly into next year plans. If you are involved in preparing such business review presentation, here are a few suggestions how you can make the review visually engaging. How to show financial results, sales or production quotas and other KPIs in eye-catching form. Make key data visualization attractive Presenting pure numbers can be attractive for the presenter who knows the story behind, but less engaging for your staff. Especially if you have a whole bunch of data slides to show. Your audience can suffer a famous death by PowerPoint 🙂. Fight it with good story-telling and professional design of your presentation. Make your presentation more visually engaging. Add a few simple shapes – and change plain numbers to colorful, simple infographics: Enhance financial tables For accounting topics – enrich your finances data tables by icons for revenue, profit, costs. Making visual column titles by adding a simple rectangle with a text, or adding illustration for table rows, in case you have a place for an icon: In case your tables are too dense to add any new graphics there, at least take care the cell margins are properly set – numbers are not too close to table borders. Consider removing table borders at all. This will improve readability of your financial slides a lot. Showing a year event timeline If you are presenting a history of this year campaigns or projects, show it on a graphical timeline: Using shapes instead of plain text to illustrate events makes such timeline visually more attractive. You can create timeline from puzzle shapes (read my article how to design such jigsaw puzzle yourself in PowerPoint). Making sure your message comes through Finishing the presentation, make sure you will summarize what was done well and what can be improved. So your team is motivated to work on new challenges. See a few tips how you can make visually this message stand out on my LinkedIn post. More examples how you can make your Annual Review presentations good-looking are on my Slideshare: A quick survey I wonder which of the slides above are the most frequently used by you? Financial report? Key data slide? Timeline? Enjoy your end-year parties. PS. Need a help with your end-year presentation? I will gladly help with slide design – contact me here.