There are multiple specialized AI tools for presentations popping up. However, as professional presentation designers and heavy PowerPoint users we see that they still lack the stability that Microsoft Office tools offer. Especially for business people, stability is crucial, not depending on new cloud apps and frequent changes of AI tools. Therefore it’s good to know how to use the major AI players’ tools together with your “good-old” PowerPoint – in a marriage that offers the creativity of AI and stability of a tool you are familiar with, you can save and edit locally even if offline.

We are analyzing several AI tools in our design work (from ChatGPT, Claude, Gemini, MS Copilot, Gamma … you name them) and we see their limits – in context of using corporate templates and typical business content. Often it means presenting dense tables, complex data and processes.

I’m lucky enough to have an AI expert at home, my partner Peter, co-founder of Prezentio, studied artificial intelligence and as part of his PhD studies studied various machine learning algorithms even before it was so popular. Today, he continues to follow the development of AI in business practice. That’s why we can help you understand the possibilities and limitations of these new technologies.

What is ChatGPT and other Generative-AI tools

ChatGPT is probably still the most popular AI tool for creating text content today. ChatGPT is one of the products of the so-called Generative AI. It’s an advanced artificial intelligence model for conversations that can generate text based on the context provided. Thanks to advanced natural language processing, ChatGPT can understand your questions, suggestions and instructions for creating slides and presentation content. It has more possibilities than a simple chatbot, it uses a rich base of general knowledge.

Similar possibilities are provided by other LLM tools such as Gemini or NotebookLM by Google, Copilot by Microsoft, Claude by Anthropic, Mistral or other LLM models.

And how can those LLM tools be used to create a presentation? About this below.

Benefits of LLM models for presentation content generation

Using Chat GPT can help us a lot in our work when we know how to use it. But you also need to know its limitations. The most important opportunities that using ChatGPT can bring when working with PowerPoint slides are:

• Generate new ideas for presentations, presentations or other marketing materials
• Save time

There are also limitations and risks that are worth knowing about. I write about them below.

In the context of PowerPoint slides alone, there are some cool ways you can use ChatGPT. Below is my list of ideas to get you started.

To learn more on AI and ChatGPT use in business and in presentations check our online workshop AI Tools ChatGPT for PowerPoint design, I share there specific uses, examples and Do’s & Don’ts.

1. Creating a presentation content by AI

You can use ChatGPT to generate texts for presentation slides. By entering a short description or main topics, the tool will create content for you that can be used as slide text.

The method of application depends on what you need to do in the presentation – create an outline of the entire presentation, refine the text on a specific slide, maybe prepare a description of the features or benefit. Accordingly, you need to choose a “prompt” – the question you ask to ChatGPT. What are the best questions (prompts) to ask? I talk more about it during the above-mentioned training.

ChatGPT is able to generate text for slides, taking into account the information provided and creating a coherent narrative. This will streamline the process of creating presentations and help you maintain a logical layout.

Limits and Threats:

Remember to check the answers, because you are the author at the end, you control, choose, sign. ChatGPT can also produce content that is not real, precise, or even imaginary.

From my point of view of a presentation designer, I propose, do not get caught up in creating slides with a lot of text. In presentations, the principle of “less is more – less is more” works. PowerPoint slides are unlikely to be used in the same way as a book, the presentation is supposed to be an extract of the most important points. Although PowerPoint is also a great tool for creating ebooks and here you can already go crazy with more content.

2. Refining slide titles and headers

Slide titles should not only be the name of a slide, they can also pass part of your story, tell your message or pose a question that your audience will be interested in. Therefore, spend a minute on crafting an engaging title. And here ChatGPT and similar tools can give you various suggestions or title variations that may be more catchy.

Write a prompt asking ChatGPT to generate interesting titles and headings for your slides. Enter a short description of the topic, and the tool will give you various suggestions that may be more interesting and catchy.

You can enter your title and request other versions and you will see generated interesting ideas. ChatGPT is also quite good with the Polish language, so this way you can get new ideas or improve what you have.

Advice from the slide designer:

Realize what the purpose of the title is, whether it should contain a summary, or just name what is on the slide or in the PowerPoint presentation. Of course, the title has a limited length, so much more difficult it is to choose a good text.

If titles aren’t crucial to you, avoid the trap of spending too much time on them. The most important thing is always the content – the main message. This one should not be overshadowed by the fancy slide title.

3. Generating creative new ideas by AI-powered brainstorming

Another area where ChatGPT can be helpful is generating new content ideas from scratch. If you get stuck at some point in creating a presentation, or you lack inspiration, ChatGPT can provide interesting suggestions that will stimulate your creativity and help you develop the topic. My tip is ask for 10-20 ideas and choose the one that fits you, ask for refinement if needed.

Instead of doing quick research in Google search, you can ask ChatGPT for a list of ideas on a specific topic, whether it’s a strategy, a description of product advantages, or a marketing slogan for a presentation. For examples of such queries, I invite you to the ChatGPT & PowerPoint training.

4. Using ChatGPT for help with PowerPoint technical use

If you have a question about a PowerPoint feature, ChatGPT can give you pretty good answers and tips. If the technical issue is a common one and chances are it is already described on the Internet, then ChatGPT or other LLM should efficiently find the answer.

For example, you can ask ChatGPT how to insert a picture to a PowerPoint slide. Here’s the asnwer I got from ChatGPT:

1. Select the “Insert” tab: You will find it on the top menu bar.
2. Click “Picture”: This will open a dialog where you can select an image from your computer.
3. Select an image: Browse your files on your computer and select the desired image. Then click “Insert”.
4. Adjust the size and position of the image (optional): After inserting the image, you can change it as needed. Click on the image to select it, then use the handles at the edges to resize the image. Move the picture anywhere on the slide by dragging the mouse.
5. Save presentation: After you insert an image and make any changes, don’t forget to save your presentation to save your edits.

More use of ChatGPT with PowerPoint

I have another interesting uses of ChatGPT, which I will be happy to tell you more about – in the next article (follow us on LinkedIn so you don’t miss it) or if you don’t want to wait, check out my next training. There I present the whole in a compressed way – in 4 hours in the form of an interactive online workshop.

Limitations of LLM models

ChatGPT and alike is just a computer model, a clever algorithm and a rich database that has its limitations.

First of all, those tools are still weak in generating complex and editable graphics, animations or other visual effects in PowerPoint. Even MS Office Copilot is weak in tweaking directly PowerPoint settings, besides text generation.

You should still customize the presentation yourself after creating its text. But it is actually good thing. This gives you control. Don’t let AI to prepare whole presentation without you checking it. It’s your presentation, it represents you as a person. So better do check the outcome before going live with your slides.

Those AI tools rely on “large language models” that learns from data from the Internet. So sometimes it can generate information that may be false or outdated. They may also lack expertise in certain areas. In the case of presentations requiring advanced thematic knowledge, it is better to reach for specialized sources. It is always better to make sure twice that the content you receive makes sense and is true.

AI may also not generate adequate data for your specific sales or company context, but if you give it enough data and context, it can help you, for example, with the structure.

Benefits summary of using ChatGPT for presentation creation

Despite the limitations, using the AI ChatGPT model to create presentations has many advantages:
Speed and efficiency. ChatGPT can significantly speed up the process of creating presentations, saving you time and effort.

• Speed and efficiency. ChatGPT can significantly speed up the process of creating presentations, saving you time and effort.
• Generate creative ideas. ChatGPT can provide new and fresh presentation ideas that you might not have thought of.
• Inspiration for writing. If you’re having difficulty getting started with writing, ChatGPT can serve as an inspiration and help you break the block.

Artificial Intelligence tools will develop rapidly, further. That is why it is worth following trends so as not to lag behind with technologies. We will be happy to help you with this.

If you know other AI-based tools that can speed up the creation of presentations, let us know.