How to speed up work with PowerPoint slides #1 [shortcuts PPT]

In today’s busy world a speed of making slides is a critical issue. If you have to make a presentation in a rush and you have no time for creating a fancy design, here are some ways you can speed up your work in PowerPoint.

In this post, I will share main shortcuts, which you can easily and immediately apply.

Use Keyboard Shortcuts

Using keyboard shortcuts speeds up your frequently done activities. This way you can complete things much faster, than with a bare mouse. From the first sight it is hard to remember all of them, but when you apply each more than 5 times, they get stuck in your head 🙂

Here are some of my favorite ones (if you’re working in PowerPoint on MS Windows PC. Not all shortcuts will work on Mac’s MS Office):

  • Ctrl+A to select all objects on a slide
  • Ctrl+G  to group selected objects. For example, if you want to zoom them equally or move together. And Ctrl+Shift+G to ungroup.
    group objects shortcut ppt
  • Ctrl + [ or ] for making text smaller or bigger on all selected elements. What’s great, you can apply it to tables and charts, too.
    ppt shorcut text shrink
  • Ctrl+Z to undo last action and Ctrl+Y to redo it.
  • Ctrl+Shift+C, Ctrl+Shift+V to copy the graphical style of the object. For instance, copying color and size of the text or filling color of the shape. This is a shortcut for Format Painter icon.
  • Ctrl+S for quick save or F12 for Save as. There are never enough back-ups. You’ll remember it when your computer will crash next time accidentally.
  • F2 to type text inside selected shape

For everyone, who works on the laptop or PC without a mouse, I’d suggest becoming friends with one. Sometimes it is difficult to move some elements another way, then clicking on arrow 48 times. Or zoom in proportionally by holding ctrl + shift + alt while moving your hand along touchpad.

Want to grab more inspiration to create interesting slides? I’m gladly sharing more tricks and materials.

What are your tricks for making slides faster? Share in the comments.

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